Exam Hall Ticket Management System
E-Exam Cell
AIM AND OBJECTIVE
A.AIM:Currently Exam cell activity mostly includes a lot of manualcalculations and is mostly paper based. The project aims tobring a centralized system that will help both the students andexam cell staff members to manage exam cell related activitiesin a very easy and efficient way by using an automated systemfor exam cell i.e.” E – Exam Cell”. B.OBJECTIVE:As we already know that our traditional system dependsmostly on paper work, so our main purpose is to replace theactivities easily. It will allow the students to register and enrol themselves into our system by sharing all the details with thesystem. Code Shoppy It will allow only registered students to login which willprevent unauthorized access. It aims to provide an easy way tofill any exam related forms, KT forms and traditional manualsystem of colleges to an automated system that will handle theentire exam cell related also to generate hall ticket and marksheets by remotely accessing the system without wasting anytime.
As discussed earlier there are lot of problems in the existingsystem of our college as it requires a lot of manual paper workand manual calculations. Due to this manual process the examcell activities are very slow and requires a lot of time of bothstudents and exam cell staff and it is also very difficult forrecord keeping purpose of students. The current system requiresmanual entry of each student’s personal details, subjects to beappeared, also K.T has to specify if students have one. Also, asper the new examination pattern the marks has to calculatedbased on CGPI/SGPI of each student which is also very tediousjob and requires a lot of time. The exam cell staffs have to fillall this details personally in their system for maintaining thestudent’s information. Also, processing of all this details is verydifficult and requires a lot of precious time. The students alsohave to fill the exam form, K.T form, Revaluation form etc. andalso for hall ticket the students have to fill the hall ticket formwith photo and later have to verify in each semester. This is alsoa very hectic job for students as they have to collect the formpersonally by standing in a long queue and then fill the formmanually. After verification of form(s), it has to be submittedin office. Hence there is a need of a better system which willhandle this entire problem remotely and which will ease theprocess of filling forms, submission of forms, collecting halltickets and mark sheets.
Current exam cell activities are mostly done manually andit requires of lot of paper work and also to maintain studentsrecord is very tedious and hectic job to do with our college’sexisting system. So, to overcome all this issue there is a need ofan automated examination cell system which will solve all thisproblem. Hence by keeping in mind all the problems addressedin previous system we have introduced an automated system forexam cell i.e. “E – Exam cell”. Students have to register for thefirst time with our system to enrol themselves by providingpersonal details, uploading photo and sign etc. which willgenerate a unique id for each student. The students can alsomodify/edit their details in future if required. Once registeredstudents can login to our website through their registered id andpassword and can fill various forms like Exam form, K.T form,Revaluation form without have to stand in a long queue. Aftersuccessfully filling and submitting the form the students canview or take print out of the form and can come later to examcell for verification and also our system will notify the registered students about any notices regarding Exam relatedactivities. The E – Exam cell admin can verify students formthrough his/her login id and can modify the students form ifstudents have made any mistake during filling the form and bychance submitted it. The hall ticket is also generated by oursystem and the exam cell admin can generate various marksheets of each student. Record keeping and maintenance with E – Exam cell is very reliable, secure, effective, scalable and easethe work of Exam cell staff. Thus, E-Exam cell is very usefulsystem for both students and Exam cell staff members.
A.WORKING OF THE SYSTEME-Exam Cell have database regarding students and theirresults and also other examination related information. Thereare Two main characters in this system which are as follows: 1.Students2.Exam Cell Department Staff(Admins)1.STUDENTSAll the students have to register themselves which formsregarding examination like Exam Form, creates a studentdatabase. Once all the students are done with the registrationprocess information is verified and username and password isassigned to each student which they can change it later on asper their convenience. Students have access to fill all theRevaluation Form, KT Form and so on. Role of student in thissystem is to enter information related to their semester. Studentcan also choose the elective subjects from here. In case of anyimproper information is uploaded by student then the studentcan contact the admin to resolve the problems. 2.EXAM CELL DEPARTMENTExam cell Department has the authority over all thedatabases which they can check and update according to theresults of the student. Main job of exam cell department is togenerate results and verify the student’s information. Studentsfrom all the branches need to get their documents, Exam forms,etc. verified by the admin. Admins are responsible for HallTicket generation, Results generation keeping track of numberof KT heads upon students if no of KT heads exceeds the limitthen the student is declared Drop. Students once getting Dropsare allowed to appear of the course if they clear their KT’s andbecome eligible for admission. Results of the examination willbe displayed by the admins either on the website or on thenoticeboard. Students will be getting notification regarding theRevaluation results which will save the time of students bywhich they did not need to rigorously read the notice board.